This is an exciting new role within the Medical Affairs function. As Medical Project Management Officer, you will be responsible for the planning, organizing, and implementing of diverse projects for the Medical Team, as well as supporting/assisting the Head of Medical Affairs. In delivering excellence in your role, you will allow the medical team to work seamlessly across a wide range of projects, streamlining activities and facilitating the team to achieve their vision of improving the quality of life for patients within the Oncology Business Division and Specialty Medicines Division.

1. Project Management

• Responsible for the management, coordination, follow-up, and reporting on projects, internal and external, for the medical affairs team (e.g., initiated Medical Education events, advisory boards, stand-alone meetings, consultancies, team activities, etc.).

• Managing congresses related to medical sponsorships and activities performed during such events, such as symposia or sponsored Medical Education events.

• Coordinating project plans and organizing regular team updates, identifying and flagging plan deviations and risks.

• Internal event management: point of contact for internal and external meeting arrangements in conjunction with the General Assistant.

2. Material Management Coordination

• Key managerial role in managing the material review process from inception to sign-off.

• Uploading medical affairs slide decks into Veeva (materials approval system).

• Managing reference packs for materials, highlighting relevant references.

• Maintaining and archiving medical materials.

• In collaboration with marketing colleagues, maintaining an active list of materials containing abbreviated prescribing information (API).

• Be the Veeva (materials approval system) local champion.

3. Medical Team Responsibilities

• Organizing and documenting Medical activities (e.g., planning and documenting team meetings, organizing trainings, etc.).

• Setting up Medical onboarding programs, including training and scheduling introductory meetings.

4. Medical Information Responsibilities

• Registration of inquiries in MIS (Medical Information System).

• Responding to Medical Information queries based on available knowledge articles or SmPC.

• Triaging queries requiring escalation to relevant Medical Affairs Point of Contact.

5. Medical Affairs Assistant

• Assisting the Head of Medical Affairs in planning and delivering medical affairs meetings, and only when absolutely necessary, supporting travel organization if needed.

6. Project Lead for Office-Based Medical Activities

• Responsible for coordinating, presenting, and following up on external sponsorship requests in the relevant Brand Team Meeting.

• Coordinating the weekly Project Medical Meeting and responsible for Team Meeting Minutes.

7. Contract, Invoicing, and Tender Management

• Backup support for the General Assistant for PR/PO creation.

• Updating budget spreadsheet to facilitate reconciliation of spending.

• Validating TOVs for HCO/HCPs once TOV report is finalized.

• Supporting the General Assistant with tender process management as part of procurement policy.