Office Assistant - Pharmaceuticals - 12 month FTC

We are partnered with a global pharmaceutical company who are experiencing a significant and exciting period of pipeline and commercial growth.

A new opportunity has arisen for an Office Assistant to join the team on an initial 12-month fixed term contract. Working full-time, the Office Assistant will report into the Country Manager based out of their offices in Dublin 9. The Office Assistant will provide general administrative and clerical support across multiple business units within the company (commercial and corporate), providing a multi-faceted role with exposure to the broader business.

You will partner with enthusiastic colleagues and strong leaders in a business that shares a vision to positively impact patient care.

Roles/responsibilities:
In this diverse role, some of the tasks will include,

• Supporting the commercial team with conference and event planning, providing logistics support across internal and external channels.
• Coordination of internal meetings, attendance at meetings, minute taking, preparing meetings agendas and circulating as appropriate.
• Handling any general company queries, problem solving and escalating as appropriate.
• Supporting with contract generation, filing of documents and preparation of assigned documentation.
• Oversee daily office operations and manage office supplies and equipment.
• Provide finance administration support, setting up of vendors, handling invoices, coordinating purchase request/orders and good received.
• Act as central point of contact for expense management.
• Welcoming visitors to the offices.

Skills & Requirements

1. Tertiary degree qualified
2. Experience managing multiple tasks, prioritising tasks and working to deadlines
3. Excellent administrative and organisational skills
4. Strong verbal and written communication skills
5. Proficient with Microsoft Office tools
6. An enthusiastic, self-starter with a collaborative approach to work.